[Penguicon-Concom] Souvenir book, Schedule book, split deadlines

[Matt Arnold]

Dear everybody,

I was reminded by Molly's questions about deadlines. This year Dan
DeSloover and I are going to split the program book into two books.

The schedule book will have its own separate due dates for the
programming team to provide content. If you're not providing or
organizing scheduled events, you don't have to worry about it. This
will contain the full schedule, so basically all the stuff that delays
the program book with late-breaking changes every year. Lady Sarah
will provide a deadline for getting your schedule content to her. This
book will contain a map, and will be 8.5"x11" letter size, folded
vertically to 11"x4.25", so it's very narrow and fits in a pocket. But
unlike the folded pocket program, it contains all details and is a
staple-bound book.

The other book will be the souvenir book. This will contain
"everything else". All advertisements, conchair report, dealer room
info, consuite, ops, volunteers, rules, guest bios, even articles if
you want. This will be printed in the usual shape and format of
8.5"x14" legal size paper, folded horizontally to 7"x8.5" pages. We
would like you to at least get your space requirements to us by the
end of January, which is one week from now. Most of you were told this
at the concom meeting, but for the others, I'm sorry for the late
notice. If you can't write your content yet, leave underscores in it
for the missing information, or else just estimate the number of words
you'll have.

The deadline for the _final_ souvenir book content will be Friday,
February 15. It's negotiable now, but will be less and less negotiable
as time goes on. We just need to hear from you so we can work out the
nature of what you'll need your department to include. Dan and I are
really flexible about this and are happy to make it easier for you,
but nobody is allowed to ignore us and suddenly ask for an extension
when the deadline has already passed. That would be just uncool, OK?

-Matt