[Board] Re: Board meeting notes
Ron Blanchett
muteid10t at gmail.com
Mon Oct 29 23:05:58 EST 2007
What's his address and I will add him.
On 10/29/07, Tracy Worcester <tracy.worcester at gmail.com> wrote:
> I talked to Steve last night. He's in favor, and needs to be added to the
> Board mailing list.
>
> ....Tracy
>
>
> On 10/29/07, Matt Arnold < matt.mattarn at gmail.com> wrote:
> > It's been three days. I'll consider that a "yes".
> > -Matt
> >
> > On 10/26/07, Matt Arnold <matt.mattarn at gmail.com> wrote:
> > > It's OK for me to post the minutes of the Board meeting publicly to
> > > the blog, right?
> > > -Matt
> > >
> > > ---------- Forwarded message ----------
> > > From: Molly de Blanc <molly.deblanc at gmail.com>
> > > Date: Oct 26, 2007 12:24 PM
> > > Subject: RE: Board meeting notes
> > > To: Matt Arnold <matt.mattarn at gmail.com>
> > >
> > >
> > > Sorry, it's been one of those weeks.
> > >
> > October 20, 2007
> > Penguicon Board of Directors
> >
> > Note: X:Y:Z, aye, nay, abstained.
> > All name lists will be in alphabetical order by last name
> >
> > I. Present
> > a. Patricia Altergott
> > b. Chuck Child
> > c. Garrett Kajmowicz
> > d. Jordan Malakofsky
> > e. Marcus Watts
> > f. Observers
> > i. Matt Arnold
> > ii. Molly de Blanc
> > iii. Steve Gutterman
> > iv. Ron Wilson
> > v. Tracy Worcester
> > vi. Andy Vinton
> > II. Child calls it to order at 5:45pm
> > III. Old Business
> > a. Susan Harris tendered her resignation
> > b. Motion to accept by Child
> > i. Kajmowicz seconds
> > ii. 5:0:0 vote accepting resignation
> > iii. Passed
> > IV. New Business
> > a. Any existing members who would like to resign?
> > i. Altergott puts forth her resignation.
> > ii. Child accepts
> > iii. Kajmowicz seconds
> > 1) 4:0:0
> > iv. Worcester thanks Altergott for her time on the board.
> > v. Watts expresses his desire to tend his resignation
> > at the conclusion of this meeting.
> > vi. Altergott removes herself from this meeting.
> > b. Current board membership of four, all present and have
> > voting privileges.
> > c. Kajmowicz moves to read through an vote on new by-laws.
> > i. Malakofsky moves to reword Article 3 Section 1, the
> > number of Board members, to "no more than five"
> > 1) Should this be switched to a Board of seven?
> > 2) No
> > 3) Instead we should publicly announce and
> > publicize Board Meetings
> > ii. Change agreed upon and enacted.
> > iii. Child moves to add that in the event the Board
> > removes the ConChair, unless someone else is named new ConChair before
> > the close of business, the President of the Board defaults as the
> > ConChair.
> > 1) Added to Article 5 Section 8. This can occur
> > by a vote of 2/3 by the Board.
> > iv. Article 4 Section 5 reworded to "...scheduled
> > meetings according to by-law."
> > v. Penguicon is officially not a member organization
> > 1) It is possible that it may be worth is to
> > switch to a member organization at some later point in time
> > 2) This would make it easier to give out
> > alcohol, as a non-member organization giving out alcohol is a grey
> > zone.
> > vi. Watts suggests an emergency meeting clause.
> > 1) Child requests a set of rules for calling
> > and organizing an emergency board meeting.
> > 2) Set of circumstances in which an emergency
> > board meeting may be called
> > a) Ex. Last two regularly scheduled
> > board meetings have not achieved quorum.
> > 3) At an emergency meeting in order to pass a
> > motion a majority of the whole of the current serving board must
> > affirm.
> > a) Emergency meeting minutes must be
> > published within 72 hours to the entire board.
> > b) Any motions passed at an emergency
> > board meeting must be reaffirmed at the next scheduled board meeting.
> > vii. Article 7 Section 5, Periodic Report
> > 1) Referring to any periodic report or form
> > legally required.
> > a) Like tax paperwork. We need to renew
> > tax-free paperwork if any.
> > b) And a yearly restatement of
> > corporate officers.
> > viii. We need to take care of the iterative loop of
> > President becoming con chair and then simultaneous kicking off the
> > board.
> > ix. Motion to accept raised by Child
> > x. Seconded Kajmowicz
> > xi. Passed at 6:49pm, 4:0:0
> > d. New Board Member Voting
> > i. Volunteers
> > 1) Molly de Blanc
> > a) Will not volunteer herself, but if
> > she is asked she will step up.
> > 2) Steve Gutterman
> > a) Former Con Chair and former Board
> > Member (legacy, yay!) Legal issues and contract experience. He
> > volunteered to be organized and in charge of paperwork and by-laws.
> > 3) Ron Wilson
> > a) Actually has been on UNIX/Linux
> > groups board, been in fandom, and is in charge of At-the-door
> > registration this year. Rob is representing himself, not as proxy for
> > a third party.
> > 4) Tracy Worcester
> > a) Likes to boss people around and
> > former Board Member and former Con Chair. (More legacy!)
> > ii. Voting
> > 1) Gutterman or Wilson
> > a) Vote between the two.
> > b) 3:0:3
> > c) 7:41pm, motion passed, Gutterman is
> elected
> > 2) Worcester
> > a) Child moves to vote
> > b) Watts seconds
> > c) Passed 4:0:0
> > d) At 7:37pm Worcester accepts
> > iii. Secretary
> > 1) We need to pick a secretary who will make
> > meetings happen, send out all necessary communication, and drag
> > members to the meeting if necessary.
> > e. Next meeting
> > i. As of 7:43pm next meeting on November 17th.
> > ii. Worcester moves.
> > iii. Child seconds
> > iv. Passed 4:0:1
> > v. Worcester is going to wrangle Gerald Gentry and
> > Jessica Zerwas to create a finalized budget.
> > f. Budget
> > i. Malakofsky moves to create a set budget for
> > advertising to be passed down year to year. Will be discussed at the
> > next Board Meeting.
> >
> > g. Watts's resignation
> > i. Moved by Child
> > ii. Seconded by Watts
> > iii. Passed at 7:46pm 5:0:0
> > V. Kajmowicz moves to adjourn
> > a. Child seconds
> > b. Passed 7:47pm, 5:0:0
> >
> > >
> > > -----Original Message-----
> > > From: Matt Arnold [mailto:matt.mattarn at gmail.com]
> > > Sent: Friday, October 26, 2007 9:10 AM
> > > To: Molly de Blanc
> > > Subject: Board meeting notes
> > >
> > > Molly,
> > >
> > > Can you send me the notes you took of the Board meeting?
> > >
> > > -Matt
> > >
> > _______________________________________________
> > board mailing list
> > board at penguicon.org
> > http://penguicon.org/mailman/listinfo/board
> >
>
>
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