[Board] Re: Board meeting notes
Tracy Worcester
tracy.worcester at gmail.com
Mon Oct 29 08:28:41 EST 2007
I talked to Steve last night. He's in favor, and needs to be added to the
Board mailing list.
....Tracy
On 10/29/07, Matt Arnold <matt.mattarn at gmail.com> wrote:
>
> It's been three days. I'll consider that a "yes".
> -Matt
>
> On 10/26/07, Matt Arnold <matt.mattarn at gmail.com> wrote:
> > It's OK for me to post the minutes of the Board meeting publicly to
> > the blog, right?
> > -Matt
> >
> > ---------- Forwarded message ----------
> > From: Molly de Blanc <molly.deblanc at gmail.com>
> > Date: Oct 26, 2007 12:24 PM
> > Subject: RE: Board meeting notes
> > To: Matt Arnold <matt.mattarn at gmail.com>
> >
> >
> > Sorry, it's been one of those weeks.
> >
> October 20, 2007
> Penguicon Board of Directors
>
> Note: X:Y:Z, aye, nay, abstained.
> All name lists will be in alphabetical order by last name
>
> I. Present
> a. Patricia Altergott
> b. Chuck Child
> c. Garrett Kajmowicz
> d. Jordan Malakofsky
> e. Marcus Watts
> f. Observers
> i. Matt Arnold
> ii. Molly de Blanc
> iii. Steve Gutterman
> iv. Ron Wilson
> v. Tracy Worcester
> vi. Andy Vinton
> II. Child calls it to order at 5:45pm
> III. Old Business
> a. Susan Harris tendered her resignation
> b. Motion to accept by Child
> i. Kajmowicz seconds
> ii. 5:0:0 vote accepting resignation
> iii. Passed
> IV. New Business
> a. Any existing members who would like to resign?
> i. Altergott puts forth her resignation.
> ii. Child accepts
> iii. Kajmowicz seconds
> 1) 4:0:0
> iv. Worcester thanks Altergott for her time on the board.
> v. Watts expresses his desire to tend his resignation
> at the conclusion of this meeting.
> vi. Altergott removes herself from this meeting.
> b. Current board membership of four, all present and have
> voting privileges.
> c. Kajmowicz moves to read through an vote on new by-laws.
> i. Malakofsky moves to reword Article 3 Section 1, the
> number of Board members, to "no more than five"
> 1) Should this be switched to a Board of seven?
> 2) No
> 3) Instead we should publicly announce and
> publicize Board Meetings
> ii. Change agreed upon and enacted.
> iii. Child moves to add that in the event the Board
> removes the ConChair, unless someone else is named new ConChair before
> the close of business, the President of the Board defaults as the
> ConChair.
> 1) Added to Article 5 Section 8. This can occur
> by a vote of 2/3 by the Board.
> iv. Article 4 Section 5 reworded to "...scheduled
> meetings according to by-law."
> v. Penguicon is officially not a member organization
> 1) It is possible that it may be worth is to
> switch to a member organization at some later point in time
> 2) This would make it easier to give out
> alcohol, as a non-member organization giving out alcohol is a grey
> zone.
> vi. Watts suggests an emergency meeting clause.
> 1) Child requests a set of rules for calling
> and organizing an emergency board meeting.
> 2) Set of circumstances in which an emergency
> board meeting may be called
> a) Ex. Last two regularly scheduled
> board meetings have not achieved quorum.
> 3) At an emergency meeting in order to pass a
> motion a majority of the whole of the current serving board must
> affirm.
> a) Emergency meeting minutes must be
> published within 72 hours to the entire board.
> b) Any motions passed at an emergency
> board meeting must be reaffirmed at the next scheduled board meeting.
> vii. Article 7 Section 5, Periodic Report
> 1) Referring to any periodic report or form
> legally required.
> a) Like tax paperwork. We need to renew
> tax-free paperwork if any.
> b) And a yearly restatement of
> corporate officers.
> viii. We need to take care of the iterative loop of
> President becoming con chair and then simultaneous kicking off the
> board.
> ix. Motion to accept raised by Child
> x. Seconded Kajmowicz
> xi. Passed at 6:49pm, 4:0:0
> d. New Board Member Voting
> i. Volunteers
> 1) Molly de Blanc
> a) Will not volunteer herself, but if
> she is asked she will step up.
> 2) Steve Gutterman
> a) Former Con Chair and former Board
> Member (legacy, yay!) Legal issues and contract experience. He
> volunteered to be organized and in charge of paperwork and by-laws.
> 3) Ron Wilson
> a) Actually has been on UNIX/Linux
> groups board, been in fandom, and is in charge of At-the-door
> registration this year. Rob is representing himself, not as proxy for
> a third party.
> 4) Tracy Worcester
> a) Likes to boss people around and
> former Board Member and former Con Chair. (More legacy!)
> ii. Voting
> 1) Gutterman or Wilson
> a) Vote between the two.
> b) 3:0:3
> c) 7:41pm, motion passed, Gutterman is
> elected
> 2) Worcester
> a) Child moves to vote
> b) Watts seconds
> c) Passed 4:0:0
> d) At 7:37pm Worcester accepts
> iii. Secretary
> 1) We need to pick a secretary who will make
> meetings happen, send out all necessary communication, and drag
> members to the meeting if necessary.
> e. Next meeting
> i. As of 7:43pm next meeting on November 17th.
> ii. Worcester moves.
> iii. Child seconds
> iv. Passed 4:0:1
> v. Worcester is going to wrangle Gerald Gentry and
> Jessica Zerwas to create a finalized budget.
> f. Budget
> i. Malakofsky moves to create a set budget for
> advertising to be passed down year to year. Will be discussed at the
> next Board Meeting.
>
> g. Watts's resignation
> i. Moved by Child
> ii. Seconded by Watts
> iii. Passed at 7:46pm 5:0:0
> V. Kajmowicz moves to adjourn
> a. Child seconds
> b. Passed 7:47pm, 5:0:0
>
> >
> > -----Original Message-----
> > From: Matt Arnold [mailto:matt.mattarn at gmail.com]
> > Sent: Friday, October 26, 2007 9:10 AM
> > To: Molly de Blanc
> > Subject: Board meeting notes
> >
> > Molly,
> >
> > Can you send me the notes you took of the Board meeting?
> >
> > -Matt
> >
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> http://penguicon.org/mailman/listinfo/board
>
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