[Board] Fwd: Board meeting notes
chuck child
chuck.child at gmail.com
Fri Oct 26 17:36:21 EDT 2007
I also have to say, it wouldn't be Penguicon without a recursive rule
somewhere in the ruleset.
On 10/26/07, Matt Arnold <matt.mattarn at gmail.com> wrote:
> It's OK for me to post the minutes of the Board meeting publicly to
> the blog, right?
> -Matt
>
> ---------- Forwarded message ----------
> From: Molly de Blanc <molly.deblanc at gmail.com>
> Date: Oct 26, 2007 12:24 PM
> Subject: RE: Board meeting notes
> To: Matt Arnold <matt.mattarn at gmail.com>
>
>
> Sorry, it's been one of those weeks.
>
> October 20, 2007
> Penguicon Board of Directors
>
> Note: X:Y:Z, aye, nay, abstained.
> All name lists will be in alphabetical order by last name
>
> I. Present
> a. Patricia Altergott
> b. Chuck Childs
> c. Garrett Kajmowicz
> d. Jordan Malakofski
> e. Marcus Watts
> f. Observers
> i. Matt Arnold
> ii. Molly de Blanc
> iii. Steve Gutterman
> iv. Ron Wilson
> v. Tracy Worcester
> vi. Andy Vinton
> II. Childs calls it to order at 5:45pm
> III. Old Business
> a. Susan Harris tendered her resignation
> b. Motion to accept by Childs
> i. Kajmowicz seconds
> ii. 5:0:0 vote accepting resignation
> iii. Passed
> IV. New Business
> a. Any existing members who would like to resign?
> i. Altergott puts forth her resignation.
> ii. Childs accepts
> iii. Kajmowicz seconds
> 1) 4:0:0
> iv. Tracy thank Altergott for her time on the board.
> v. Watts expresses his desire to tend his resignation at the
> conclusion of this meeting.
> vi. Altergott removes herself from this meeting.
> b. Current board membership of four, all present and have voting
> privileges.
> c. Kajmowicz moves to read through an vote on new by-laws.
> i. Malakofski moves to reword Article 3 Section 1 to "no
> more than five"
> 1) Should this be switched to a Board of seven?
> 2) No
> 3) Instead we should publicly announce and publicize
> Board Meetings
> ii. Change agreed upon and enacted.
> iii. Childs moves to add that in the event the Board removes
> the ConChair from power, unless someone else is named new ConChair before
> the close of business, the President of the Board defaults as the ConChair.
> 1) Added to Article 5 Section 8. This can occur by a
> vote of 2/3 by the Board.
> iv. Article 4 Section 5 reworded to "...scheduled meetings
> according to by-law."
> v. Penguicon is officially not a member organization
> 1) It is possible that it may be worth is to switch
> to a member organization at some later point in time
> 2) This would make it easier to give out alcohol, as
> a non-member organization giving out alcohol is a grey zone.
> vi. Watts suggests an emergency meeting clause.
> 1) Childs requests a set of rules for calling and
> organizing an emergency board meeting.
> 2) Set of circumstances in which an emergency board
> meeting may be called
> a) Ex. Last to regularly scheduled board
> meetings have not achieved quorum.
> 3) At an emergency meeting in order to pass a motion
> a majority of the whole of the current serving board must affirm.
> a) Emergency meeting minutes must be
> published within 72 hours to the entire board.
> b) Any motions passed at an emergency board
> meeting must be reaffirmed at the next scheduled board meeting.
> vii. Article 7 Section 5, Periodic Report
> 1) Referring to any periodic report or form legally
> required.
> a) Like tax returns. We need to fill out tax
> returns.
> b) And a yearly restatement of corporate
> officers.
> viii. We need to take care of the iterative loop of
> President becoming con chair and then simultaneous kicking off the board.
> ix. Motion to accept raised by Childs
> x. Seconded Kajmowicz
> xi. Passed at 6:49pm, 4:0:0
> d. New Board Member Voting
> i. Volunteers
> 1) Molly de Blanc
> a) Will not volunteer herself, but if she is
> asked she will step up.
> 2) Steve Gutterman
> a) Former Con Chair and former Board Member
> (legacy, yay!) Legal issues and contract experience. He volunteered to be
> organized and in charge of paperwork and by-laws n'at. Gutterman has never
> legeted a tet.
> 3) Ron Wilson
> a) Actually has been on UNIX/Linux groups
> board, been in fandom, and is in charge of at con registration. Rob is
> representing himself, not anyone else.
> 4) Tracy Worcester
> a) Likes to boss people around and former
> Board Member and former Con Chair. (More legacy!)
> ii. Voting
> 1) Gutterman or Wilson
> a) Vote between the two.
> b) 3:0:3
> c) 7:41pm, motion passed
> 2) Worcester
> a) Childs moves to vote
> b) Watts seconds
> c) Passed 4:0:0
> d) At 7:37pm Worcester accepts
> iii. Secretary
> 1) We need to pick a secretary who will make
> meetings happen, etc.
> e. Next meeting
> i. As of 7:43pm next meeting at November 17th.
> ii. Worcester moves.
> iii. Childs seconds
> iv. Passed 4:0:1
> v. Worcester is going to wrangle Gerald and Jessica to
> create a finalized budget.
> f. Budget
> i. Malakofski moves to create a set budget for advertising
> to be passed down year to year. Will be discussed at the next Board Meeting.
>
> g. Watts's resignation
> i. Moved by Childs
> ii. Seconded by Watts
> iii. Passed at 7:46pm 5:0:0
> V. Kajmowicz moves to adjourn
> a. Childs seconds
> b. Passed 7:47pm, 5:0:0
>
> -----Original Message-----
> From: Matt Arnold [mailto:matt.mattarn at gmail.com]
> Sent: Friday, October 26, 2007 9:10 AM
> To: Molly de Blanc
> Subject: Board meeting notes
>
> Molly,
>
> Can you send me the notes you took of the Board meeting?
>
> -Matt
> _______________________________________________
> board mailing list
> board at penguicon.org
> http://penguicon.org/mailman/listinfo/board
>
More information about the board
mailing list