[Board] Re: Boston to Detroit

[Matt Arnold]

OMG! Chuck just called me with a great idea! While Jono is excited
about having just been invited to Penguicon, why don't we ask him who
at Canonical we can talk to about sponsorships? And then give him the
sponsorship prospectus PDF, which is attached to this email.

We still have sponsorships available, and guess what. Guests of Honor
are among them! Who better for Canonical to sponsor than their
Community Manager Jono Bacon, and Ubuntu Community Council member and
official Ubuntu Book author Benjamin Mako Hill, to go to an epicenter
of Ubuntu activity in Jorge Castro's hometown?

-Matt


On Nov 15, 2007 6:05 PM, Molly de Blanc <majorarcanna at gmail.com> wrote:
> We actually might not be really over budget. It doesn't look like we are.
> We're just close to the 1k a guest rule.
>
> (And airfare, where most of it is going, really did go up.)
>
> FY,
> Molly
>
>
> -----Original Message-----
> From: Matt Arnold [mailto:matt.mattarn at gmail.com]
> Sent: Thursday, November 15, 2007 5:47 PM
> To: Molly de Blanc
> Cc: Jer; Gerald Gentry; Penguicon Board Discussion List; Aaron Thul
> Subject: Re: Boston to Detroit
>
> Molly,
>
> Penguicon has somehow always done this before without going over
> budget and without sponsorships. So the question is, what are we doing
> different? To answer that question, I'm CC'ing Aaron Thul on this, who
> had seven GoHs when he was Conchair.
>
> By the way, the last time we flew a GoH over the Atlantic (Charlie
> Stross), I didn't offer for us to pay for him to bring a companion. So
> he didn't.
>
> -Matt
>
>
> On Nov 15, 2007 5:38 PM, Jer <jer.lance at gmail.com> wrote:
> > I think the idea has tremendous merit. I, however, have no time for this.
> > Frankly, most of the people on this list are probably people for whom
> extra
> > time doesn't exist.
> >
> > So I'll go ya one better...
> >
> > Instead of us taking it on ourselves to do yet another job(tm), we should
> > take it on ourselves to find a sponsorship person. A person whose sole job
> > it is to track down sponsors. This is a great job for someone who doesn't
> > live locally, because physical proximity is absolutely unimportant...
> > persistence, however, is.
> >
> > Any ideas?
> >
> >
> >
> > On Nov 15, 2007 3:31 PM, Molly de Blanc <majorarcanna at gmail.com> wrote:
> > >
> > > Money matters. Someone should probably forward this to Tracy and Steve
> > Gutterman, Jordan, and anyone else on the BoD I forgot about.
> > >
> > > Well, if we can put the free hotel rooms to the guests...
> > >
> > > I haven't heard from Vinge yet, I need to talk to Matt about that.
> > >
> > > If Tammy is willing to fly out of NYC, it'll be abouts $700 for her and
> > her husband (airfares recently went up across the board. It used to cost
> me
> > $60 to fly to and from Philly, now it's $76.) Keith was I think $330.
> Andy's
> > going to be like $160... All prices are rounded up.
> > >
> > > So, math time!
> > >
> > > Tammy: $800
> > > Keith: $330
> > > Andy: $160
> > > Bacon: $900
> > > =$2190
> > > Bacon will be a -lot- less if he's willing to fly out of London instead
> of
> > Birmingham. It will also be a shorter flight. I'm going to talk to him
> about
> > that soon. Now, the Boston crew... I don't know about them. Assuming
> > everyone decides they want to fly direct (but Munroe is a pushover and we
> > can honestly put him on anything and he'll be okay.) Rounding up, it'll be
> > like $600/person, worst case scenario. (Only NorthWest flies direct from
> > Boston, so there's minimal comparing to do there.) That's $2400+2190=4590
> If
> > Vinge is flying out from San Diego, that'll be about $350, bringing my
> > estimated total to $4940.
> > >
> > > With a budget of $6,000 for guests, and take care to point out that each
> > guest is also bringing along someone who wants to participate in
> > programming, some of whom are a draw unto themselves...
> > >
> > > Let's assume breakfasts cost $7/person, Lunches are $10/person, and
> > dinners are $17/person...
> > >
> > > Three breakfasts a person, three lunches, three dinners... Assuming we
> > have Tammy and her husband, Keith and Andy, Munroe and Dave (I think his
> > roommate/tech guy is Dave), Mako and Mika, Vinge, and Bacon (Ugh, I guess
> > both of them might have companions. Shit, that effects airfare. I won't
> > think about that now, because, currently, this is in budget.) So, meals
> will
> > cost $1020+4940=$5960.
> > >
> > > I think a few of us should get together and make a Fundraising
> Pact--each
> > promising to get one sponsor. It's kinda lame, and I know the idea of
> > Penguicon isn't fundraising, and I know we're all really busy otherwise,
> but
> > I'm willing to lose a little more sleep and make the time in my schedule.
> If
> > this is doable, that'll help soak up some of the cost. I talked to IBM and
> > they directed me to their grants page. To quote it: "IBM only considers
> > requests submitted by organizations which have a tax-exempt classification
> > under Sections 170(c) or 501(c)(3) of the U.S. Internal Revenue Code."
> Would
> > it be worth it to talk to Cannonical or one of them other similar groups?
> > What about Mozilla? (I mean, we're making a fricken Firefox costume
> > anyway...) I know Munroe uses a Fujitsu laptop, which is actually pretty
> > damn good publicity unto itself. I know about nothing concerning our
> > relationship with O'Rilley, but they're there. Hrm. I'd like to think of
> > some good fannish groups to go to for sponsorship, but I've got nothing as
> > sf/f isn't notorious for being a revenue generating...thingie. I know
> people
> > hit up different publishers for books for Penguins, so we should try not
> to
> > have any crossover there. I actually think we should try to talk to Texas
> > Instruments because they make all the cool calculators. I love my TI-83.
> > Does anyone think it's worth trying to talk to an airline? I know they're
> > constantly in financial straits, but if one would donate tickets... or
> > money... or tickets... I know some of these ideas are stupid or long
> shots,
> > but I think they're worth discussing. I actually have no clue at all what
> > kind of money we have and what our projected budget is, but I'm havthing
> > this "I feel like I'm going over budget" guilt. Milk it while you can.
> > >
> > > FY,
> > > Molly, who probably is worrying when she ought not to.
> >
> >
> >
> > --
> > -jer
> > jer.lance at gmail.com
> > http://www.ibloviate.org
>
>
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