[Board] Minutes and schedule for January

[Matt Arnold]

On Dec 12, 2007 2:06 PM, chuck child <chuck.child at gmail.com> wrote:
> I have been digging through my back mail, and I can not seem to find the
> copy of the board minutes that I though I remembered resieving. . . And i
> can find no mention of when the January board meeting was scheduled.
>
> Can anyone help me out with those two items?
>
> -Chuck
>

The minutes were posted to the blog:
http://community.livejournal.com/penguicon/51308.html

But not the Board list. Sorry, that's my bad. I am copy/pasting it
below. Unfortunately there was no mention of the next meeting in the
minutes. I remember we just left the meeting postponing the decision
of when to have the next meeting, based on insufficient information
with which to schedule.

-Matt


November 2007 Board Meeting Minutes
Penguicon Board of Directors Meeting, Saturday, November 17, 2007
Present:

Directors:
    Chuck Child, Board president
    Tracy Worcester
    Steve Gutterman
    Garrett Kajmovicz
    Jordan Malokofsky
Observers:
    Matt Arnold
    Kat Malokofsky
    Andy Vinton
    Drew

Absent Directors:
    None

Chuck Child called the meeting to order at 1:00 PM.


1. Old business: Create an annual advance budget?A budget is due from
each Conchair for Board approval in July or August. The question
raised by Jordan Malokofsky was what money a new conchair can spend
before there is a budget, for instance on time-sensitive promotion
opportunities. He proposed setting a dollar amount that each year
going forward would be authorized to be spent during that interval.

    The Board unanimously voted to approve the amount of $750 annually
toward this purpose.


2. Elect a board member as Secretary
paperwork organization/storage
legal/government/tax communicator
Board spokesperson
meeting dates/locations and notifications to the Board and the public

    The Board unanimously voted Steve Gutterman Secretary of the Board.


3. Conchair election for the seventh Penguicon in 2009

    The Board unanimously elected Matt Arnold Conchair for the seventh
Penguicon in 2009.

4. Create a formal Board officer to handle web site hosting and
infrastructure administration?

    The Board tabled this until the next meeting.

5. Make a disclaimer/waiver for Penguicon?

    The Board did not call a vote on this topic.

6. Scheduling meetings

   Action item: Steve Gutterman will design a predictable pattern of
regularly repeating meetings, that does not conflict too badly with
religious or federal holidays or major events likely to be attended by
fandom from southeast Michigan.


7. What is Penguicon's current incorporated location?

    Action item: Chuck Child will determine which answer is definite
and clearly correct.


8. Review of proposed 2008 budget

    Action item: Chuck will contact Gerald Gentry with several
questions about specific breakdown of income and expense categories.

Meeting adjourned 2:20 PM.